Proposal Manager, Infrastructure | Civil Contractor | Toronto / Vancouver | Outpost Recruitment

Our Client, a large civil infrastructure Contractor, is seeking a Proposal Manager to join their growing major projects division in Vancouver, BC, and Toronto, ON. Salary range : $130,000 – $160,000. Outpost Recruitment is excited to collaborate with our client on this full-time, permanent role.

Key Responsibilities of Proposal Manager :

• Manage the complete technical and commercial proposal preparation, including RFEOI, RFQ, and RFP responses, for large and complex pursuit packages.
• Ensure efficient, professional, and timely information flow, maintaining high-quality client-facing materials.
• Work closely with internal and external stakeholders to oversee, coordinate, and develop proposals to secure new work.
• Write, edit, and proofread proposal content and other communications.
• Manage the proposal process from receipt of EOI / RFQ / RFP to submission.
• Delegate resources, establish deadlines, and track progress.
• Distribute proposal information, RFIs, and addenda.
• Act as the point of contact between the company, clients, and partners.
• Maintain document management, including version control and file organization.
• Reconcile drawings and documentation with RFP lists.
• Drive the proposal management process, coordinating contributors and following up on action items.
• Analyze project and estimate requirements, and develop proposal submission plans.
• Review scope of work, identify subcontractor packages, and secure subcontract content.
• Coordinate with the estimating team for receipt of estimate pricing.
• Monitor pursuit activities for deadlines and quality standards.
• Collaborate on major joint venture project pursuits and facilitate JV bid meetings.
• Build and maintain long-term relationships with clients and partners.
• Manage multiple proposals and priorities simultaneously.
• Deliver compliant, professional proposals within condensed timeframes.
• Create proposal templates, resumes, and project sheets.
• Format proposal documents for close-out.
• Track proposal deliverables from internal and external partners.
• Research and extract relevant content from project data and statistics.
• Ensure proposal content compliance with RFQ requirements.
• Prepare or edit key staff resumes, project sheets, and organization charts.
• Organize and facilitate team meetings, including preparing agendas and minutes.

Knowledge, Skills & Competencies :

Qualifications :

Ideal Candidate :

Candidates authorized to work in Canada are preferred; strong international candidates will also be considered.

Please clearly highlight relevant work experience, project overviews, and project scale ($) in your resume.

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