Executive Assistant (Antofagasta)

Executive Assistant (EA) Virtual | Full-Time | PST or EST Time Zones

Job Details

Location : Remote (Must be based in North or South America and work within PST or EST time zones)

Hours : Full-time, with flexibility for occasional evening and weekend support

Who We're Looking For

We're looking for an elite-level Executive Assistant who is ten steps ahead, thrives in high-stakes environments, and executes flawlessly. This isn’t a passive support role—ownership of responsibilities, amplifying efficiency, and ensuring the executive’s world runs seamlessly, both professionally and personally, are essential.

About the CEO

The executive you will support is a Type 8 – The Challenger, known for being ambitious, independent, and driven to lead. They are highly analytical, deeply thoughtful, and approach challenges with confidence and intensity. They value efficiency, strategic thinking, and people who take initiative. The right EA thrives next to a strong-willed, high-energy executive, understands their unique leadership style, and complements their strengths with their own expertise.

Key Responsibilities

• Elite Travel, Luxury Bookings & Negotiation : Book first‑class travel experiences, ensuring VIP‑level treatment; negotiate and secure upgrades, flights, hotels, dining, and exclusive perks; manage complex international itineraries, handling last‑minute changes with ease; leverage concierge relationships to unlock high‑end services.
• Executive Calendar & Prioritization : Own and optimize the executive’s schedule, ensuring every commitment aligns with priorities; anticipate scheduling conflicts before they occur and solve them proactively; manage investor, advisor, and high‑profile relationships, ensuring seamless coordination.
• Customer Service & Online Shopping Expertise : Negotiate the best deals and refunds from luxury fashion to tech purchases; handle all customer service issues, escalating only when necessary; secure rare or high‑demand items using strategic sourcing and vendor relationships.
• Business & Investor Operations : Act as a gatekeeper and trusted point of contact for key partners; own CRM, LP tracking, and follow‑ups for high‑stakes relationships; manage strategic gifting, investor relations, and professional outreach.
• Personal & Household Management : Oversee all personal scheduling, household logistics, and vendor management; handle prescriptions, medical records, and wellness coordination; ensure seamless execution of family vacations, events, and experiences.

How You Do the Job & Why

At the core of this role is a fundamental expectation : PLAY TO WIN, NOT TO AVOID MISTAKES. The objective is EXECUTION, NOT EXCUSES. You will operate with full alignment to our vision and decision‑making framework, speaking for the executive and extending their influence through high‑value relationships. You will anticipate problems, research deeply, and over‑communicate execution status, posting daily recap updates. You will own your role within the organization, balancing gatekeeping and facilitation, and you will stay ahead of the executive—making proactive decisions before basic follow‑ups become necessary. This role requires decisiveness, proactiveness, and deep alignment with the executive’s vision.

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