Talent.com
Proper
Executive Assistant to CEOProper • CL
Executive Assistant to CEO

Executive Assistant to CEO

Proper • CL
Hace 28 días
Tipo de contrato
  • Quick Apply
Descripción del trabajo

Position Overview

The Executive Assistant / Personal Assistant (EA/PA) is a highly trusted partner responsible for providing comprehensive administrative, operational, and personal support to the CEO. This role serves as a central coordination point across multiple companies (Proper, Guardian, and Livly), acting as a key liaison between the executive, internal teams, and external stakeholders.

The EA/PA ensures that both organizational priorities and personal obligations are executed efficiently, with a high degree of discretion, professionalism, and sound judgment. This individual must be comfortable managing complex workflows, prioritizing competing demands, and operating independently in a fast-paced environment.

The ideal candidate is highly organized, detail-oriented, and proactive, with the ability to anticipate needs, streamline operations, and maintain confidentiality across both business and personal matters.

Requirements

Executive Support & Coordination

  • Provide direct administrative and operational support to the CEO.
  • Act as a liaison between the CEO and executive teams across Proper, Guardian, and Livly.
  • Manage complex calendar scheduling, including business meetings, personal commitments, and travel.
  • Coordinate corporate meetings, executive team sessions, and cross-company events.
  • Prepare and manage weekly executive team recaps and communications.
  • Exercise independent judgment in prioritizing tasks and resolving issues.

Communication & Information Management

  • Screen and manage email communications, responding on behalf of the CEO when appropriate.
  • Handle sensitive and confidential information with discretion and integrity.
  • Maintain contact databases and communication systems.
  • Coordinate with internal stakeholders and external partners for scheduling and follow-ups.

Travel & Logistics Management

  • Manage domestic and international travel planning, including flights, accommodations, and itineraries.
  • Track and manage travel credits, ensuring optimal utilization and cost efficiency.
  • Maintain travel profiles, loyalty programs, and preferences.
  • Coordinate conference registrations and travel-related logistics.

Financial & Administrative Operations

  • Reconcile corporate and personal credit card expenses (Amex, Brex).
  • Track receipts, invoices, and expense documentation for reporting and reimbursement.
  • Manage corporate tools and platforms, including travel systems and communication tools.
  • Support CRM management (Salesforce) and operational tracking where required.

Personal & Lifestyle Management

  • Manage personal appointments, calendars, and scheduling needs.
  • Coordinate personal activities, including family events, weekend planning, and reservations.
  • Oversee management of personal properties (e.g., Park City house scheduling and services).
  • Coordinate gifting, flowers, and personal communications (e.g., birthday messages).

Systems, Tools & Process Management

  • Utilize and manage systems including Salesforce, Asana, Slack, Teams, SharePoint, and travel platforms.
  • Maintain organized workflows for scheduling, communication, and expense tracking.
  • Ensure adherence to company travel policies and operational procedures.
  • Manage virtual communication tools and offshore support systems as needed.

Qualifications

Required Experience

  • Proven experience supporting C-level executives in an EA/PA or similar role.
  • Strong background in calendar management, travel coordination, and executive support.
  • Experience managing both professional and personal responsibilities for senior leadership.
  • Familiarity with CRM systems, project management tools, and communication platforms.
  • Ability to manage multiple priorities across different organizations simultaneously.

Preferred Credentials

  • Bachelor’s degree preferred.
  • Experience supporting executives across multiple entities or business units.
  • Familiarity with finance tracking, expense reconciliation, and operational systems.

Leadership Profile

  • Highly proactive with strong problem-solving and decision-making skills.
  • Exceptional organizational and time management abilities.
  • Strong communication skills with the ability to interact across all levels of an organization.
  • High level of discretion, integrity, and professionalism.
  • Detail-oriented with the ability to anticipate needs and act independently.

What Success Looks Like

  • Seamless coordination of the CEO’s professional and personal priorities.
  • Efficient and optimized calendar, travel, and communication management.
  • Accurate and timely handling of expenses, logistics, and operational workflows.
  • Strong relationships with internal teams and external stakeholders.
  • A highly organized and proactive support system that enables executive effectiveness.

Benefits

  • Competitive compensation, commensurate with experience.
  • Generous PTO and paid holidays.
  • Opportunity to work closely with executive leadership across multiple growing companies.
Crear una alerta de empleo para esta búsqueda

Executive Assistant to CEO • CL

Ofertas similares

Personal Assistant to Executive Leadership

Hadley DesignsCL
Quick Apply

Ready to make a difference doing what you were born to do?.Every family deserves products that inspire learning, connection, and joy.At Hadley Designs, we create beautifully designed, screen-free l... Mostrar más

Virtual Assistant

Peregrine TeamCL
Quick Apply

We are seeking a highly organized and proactive Virtual Executive Assistant to provide comprehensive administrative and operational support to the CEO.This role requires exceptional communication s... Mostrar más

Virtual Administrative Assistant

Angel City VACL
Quick Apply

Job Title: Virtual Administrative Assistant Location: Remote Reports to:  Luis Lora Job Summary: We are seeking a highly organized and proactive Virtual Administrative Assistant to support our... Mostrar más

Intake & Administrative Assistant (Spanish Bilingual)

Remote VACL
Quick Apply

Job Title: Intake & Administrative Assistant.Schedule: Monday–Friday | 9:00 AM – 5:00 PM (EST).We are seeking a highly organized and detail-oriented.Intake & Administrative Assistant.This r... Mostrar más

Live Operations Administrator - The Wessex Mint LATAM

Koin LimitedCL
Quick Apply

This is an exciting opportunity to work with a fast-growing multi-brand e-commerce group headquartered in the UK, operating across the UK, USA, Canada, and Australia, and scaling towards £100M in a... Mostrar más

Senior Executive Assistant

Freelance Latin AmericaCL
Quick Apply

We are seeking a highly organized and proactive Executive Assistant to provide comprehensive, high-level support to the CEO of a professional services organization.This role combines executive and ... Mostrar más

Customer Experience Executive VOICE LATAM

Koin LimitedCL
Quick Apply

D2C e-commerce group headquartered in Poole, UK.The company operates across the UK, USA, Canada, and Australia and is working towards £100 million in annual revenue by 2030.Koin builds, operates, a... Mostrar más

Technical SEO Manager (WordPressExpert) - 53500359519

Activate TalentCL
Quick Apply

Technical SEO Manager (WordPress Expert).We’re helping our client find a Technical SEO Manager (WordPress Expert) to own and scale the full SEO engine—from technical audits and WordPress implementa... Mostrar más

Live Operations Administrator - The Wessex Mint

Koin LimitedCL
Quick Apply

This is an exciting opportunity to work with a fast-growing multi-brand e-commerce group headquartered in the UK, operating across the UK, USA, Canada, and Australia, and scaling towards £100M in a... Mostrar más

Project Assistant - Ecommerce Operations (Shopify)

Blue StoutCL
Quick Apply

We're a fast-moving ecommerce agency managing Shopify projects for multiple clients.Our Project Managers own strategy and client relationships — and we're building a team of sharp, process-driven P... Mostrar más

Business Development Manager- Senior/Lead/Manager

Zeal GroupCL
Quick Apply

Zeal Group is an award-winning global FinTech powerhouse with 700+ professionals across London, Europe, Asia, MENA, and South America.Through our subsidiary Traze, we deliver advanced multi-asset t... Mostrar más

Live Commerce Administrator LATAM

Koin LimitedCL
Quick Apply

The Live Commerce Administrator.Koin’s growing Live Commerce activity across multiple platforms and brands.This role focuses on the organisation, setup, and operational management of live selling s... Mostrar más

Legal Counsel

UtopiaCL
Quick Apply

We are seeking an experienced and highly motivated Real Estate Development Lawyer to join our dynamic legal team as a mid-level or senior counsel.The ideal candidate will have a strong background i... Mostrar más

58134729590 - Marketing Operations & Execution Lead

Activate TalentCL
Quick Apply

We are a modern men’s skincare brand rooted in ancient wisdom—focused on simple, 100% natural ingredients with zero shortcuts.Our mission is to build the #1 personal care brand for health-conscious... Mostrar más

59477186972 - Chief of Staff

Activate TalentCL
Quick Apply

Contract: Long Term Independent Contractor.Bennefits: Monthly Payments in USD, 15 Days PTO, Stability, Growth Opportunities.Soulstice is a new hair care brand launching on September 2.The company i... Mostrar más

Legal Advisor (US Bar Admitted) - Freelance AI Trainer

MindriftCL
Quick Apply

Please submit your CV in English and indicate your level of English proficiency.Mindrift connects specialists with project-based AI opportunities for leading tech companies, focused on testing, eva... Mostrar más

Account Executive

HuzzleCL
Quick Apply

At Huzzle, we connect exceptional talent with top opportunities at leading companies across the UK, US, Canada, Europe, and Australia.Our clients include fast-growing startups, digital agencies, an... Mostrar más

Global Talent & Engagement Head

Hadley DesignsCL
Quick Apply

Ready to Empower a Growing Team and Shape Our Future?.At Hadley Designs, we believe that learning should be enjoyable, engaging, and screen-free.Millions of parents and teachers trust our beautiful... Mostrar más